An example of how the document is used to purchase services. The grocery store would send you an invoice after delivering the food to your house to indicate how much you owe for the food items you bought and to initiate a request for your payment. The grocery store would send you a sales order to confirm your address, your method of payment, how many food items you’re buying, and how much the items cost after reviewing and confirming the details of your purchase order. Imagine a purchase order as a formal grocery list that you’d send to a grocery store to indicate what food items you intended to buy from them.
An example of how the document is used to purchase goods. An invoice is created by a business to request a payment that’s due from someone who purchased goods or services from them. It confirms that the supplier has reviewed and accepted the terms and details of the purchase order - including prices, quantities, payment methods, and the ability to deliver to the specified addresses on time. A sales order is created by a supplier to confirm that they can supply the goods and services requested for purchase by the buying party. A simple definition: A purchase order is created by a business to communicate a list of goods or services they’d like to purchase from a supplier (a supplier, also sometimes called a vendor, can be a business or anyone selling goods or services). The difference between purchase orders, invoices, and sales orders: What is a purchase order? What is a sales order? What is an invoice? Outside of the business to business (B2B) world, it’s enough to make anyone’s head spin. What a complicated mess of similar business terms!
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